Advice and guidelines for our employees

Advice and guidelines for our employees

UPDATE MONDAY OCTOBER 19th, 2020

Our business value ‘Care’ is central. That is why we make every effort to ensure the safety of our employees as well as possible. Government advice and measures are an absolute minimum in this respect. As a company, we also take additional measures.

 

All employees must take extra care of their personal hygiene.

  • Do not exchange physical contacts of politeness: give hands, kisses, hugs.
  • Wash hands regularly with soap and water or use hand sanitizer.
  • Cover the mouth and nose with the elbow or a paper handkerchief while coughing or sneezing.
  • Avoid touching the face, eyes, mouth or nose. After all, most viruses infect in this way.
  • Avoid contact with the hands at contact points (e.g. doors or turnstiles).
  • Respect the 1.5 metre distance rule.

Our company provides extra cleaning and hygiene measures.
Paying extra attention to the cleaning of sanitary areas, dining rooms and changing rooms.
Regular cleaning of contact points such as computer mice, keyboards, telephones, light switches, …
Providing (hand) disinfectants (alcohol gel and hygienic wipes) in toilets and rooms where many people come (together). Also for drivers and warehousemen these means are made available.

What to do in case of illness or symptoms?
Employees with a fever or who feel feverish (over 37.3°C) stay at home or go home and contact their GP. The manager follows this up closely.

What measures do we take for visitors to our sites?
We avoid as much as possible receiving external visitors to our H.Essers sites, with the exception of necessary visits and applications that cannot go online. Every visitor to our site must follow the ‘H.Essers Corona virus instructions’. This means that he or she complies with the personal hygiene instructions and will not enter our site in good conscience in the event of illness or disease symptoms (elevated temperature from 37.3°C). Every visitor will be informed of this via a link in the outlook invitation and via a document at the porter’s desk or at the reception desk.

Physical meetings, external or on a H.Essers site are only permitted if necessary.
Physical meetings with internal employees and external parties on a H.Essers site are only permitted if they are necessary. There is a maximum of 10 people, taking into account the size of the meeting room in function of the distance rules. External meetings are also reduced to what is strictly necessary. Preferably video conference meetings are held. We make an exception for necessary client visits and applications that cannot be made online.

Mass events are still not allowed. In order to show solidarity with all departments large and small within our company, there will be no teambuildings in 2020.

Spreading lunch breaks in small groups
Lunch breaks for white-collar and blue-collar workers will be staggered. Lunch is also requested in small groups of maximum 10 people. In addition to the canteen, office environments can also be an alternative during this exceptional period. Umami will temporarily close its doors from Friday 20 March.

Crowd forming is forbidden everywhere. (Only Belgium)
We provide a workplace for all our people where social distancing can be guaranteed as much as possible. If this is not possible, wearing a mouth mask is always compulsory.
Outside the workplace it is not permitted to meet with other people on the sites unless it is necessary for the job. In that case, employees must always respect social distancing or wear a mouth mask. This certainly includes tourniquets, ticking clock, smoking areas, lunch breaks, etc.

Limited training is permitted.
A limited training offer will be made available with respect for the distance rules.

Working from home is the norm for jobs that allow it, but it is expected that every employee works at the office 1 day a week. (Only Belgium)
Companies must be able to continue to function actively, which requires that our employees are given at least the opportunity to physically connect and work with colleagues. Even if they work from home, that connection is important. That is why we advise them to use video for conference calls.

Right to childcare
The government has introduced regulations on childcare. This is only possible for parents, who are employed in the essential sectors. It is possible that the school or crèche will ask for proof of this.

Professional travel plans to and from abroad are not possible.
Professional travel plans are currently not permitted unless they are strictly necessary and subject to approval by the management.

Personal travel plans are on your own responsibility and according to the applicable rules.
We strongly recommend to follow the guidelines for travelling abroad. Always check the website of the correct government agency.

Establishment of a safety zone at open counters.
In order to limit close contact with large groups of employees as much as possible, a safe distance should be maintained at each desk. Where possible, a zone of 1.5 metres is visually demarcated for this purpose. On top of the safety zone, all open counters will be fitted with a splashguard.

Extra hygiene measures for drivers and warehouse workers.
All drivers are provided with antibacterial sprays and paper wipes to disinfect their vehicles extra well. For the warehousemen, bottles of disinfectant are also distributed per hall section. Trucks arriving in Poland, Bulgaria or Romania are fully disinfected before they are handed over.
Mouth masks are provided for all drivers and workers where social distancing at the workplace cannot be guaranteed.

Distance and hygiene rule
All employees apply the distance and hygiene rule of 1.5 metres. In order to respect this rule, our activities will be organised in an appropriate manner where necessary.

Use of mouth masks: walking is masking. (Only Belgium)
In addition to our basic rule of social distancing, we introduce additional measures for wearing a mouth mask.
For any movement outside the fixed workplace, wearing a mouth mask is mandatory upon arrival at the car park.
A workplace is considered to be your own office, meeting room, warehouse, garage or truck.

Procedure in case of contamination
In case an employee is infected with the Corona virus, he or she stays at home as long as the doctor prescribes it. Employees working at the workplace in question take responsibility for monitoring their own fever twice a day for a period of two weeks. In case of fever (+37.3°C), the employee stays at home and contacts the doctor.

We ensure a safe workplace, even if a colleague tests positive.
At H.Essers we take all measures to ensure a safe workplace.
In view of the increase in the number of infections, it is always possible for a colleague to test positive. This colleague then has to be quarantined immediately. In view of the safe environment we provide, we expect the employee to continue working as usual.